Who we are

D&D Newbie Sessions is an event organizer who hosts community Dungeons & Dragons games on Meetup.com.

Our website address is: https://www.dndnewbies.com/

We can be reached at: [email protected]

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Whenever a contact form is submitted, an entry of the submission is stored in the database indefinitely. A copy of the submission is also sent via email to the site administrator and possibly others depending on the form.

The monthly newsletter form also stores submissions indefinitely at MailChimp. Users are added to a mailing list and they have the option to unsubscribe which puts them into a do not contact list.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We use Google Analytics to anonymously track users on the website. This helps us understand which pages are popular or unpopular, how long people spend on the site, how many pages they view, etc. This data is stored indefinitely on Google Analytics.

Who we share your data with

Data gathered on the website is not currently shared with any third parties besides platforms like Google Analytics which are specified in their appropriate sections.

How long we retain your data

All data is stored indefinitely unless explicitly removed.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Data stored on Google Analytics cannot be deleted, but does not contain personally identifiable information.

Data stored at MailChimp for the monthly newsletter cannot be deleted, but you can be put on the unsubscribe list. You can do this via the unsubscribe link in the footer of the email.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Newsletter subscriptions go to MailChimp.

Your contact information

You can contact us regarding privacy issues at this email: [email protected]

Additional information

How we protect your data

We use strong login credentials and 2-factor authentication on all administrative accounts.